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CUSTOMER INFORMATION

SPECIAL NOTICE TO AGENCIES:
Small Business Participation
SBA strongly supports the participation of small
business concerns in the Federal Supply Schedules Program. To enhance Small
Business Participation SBA policy allows agencies to include in their
procurement base and goals, the dollar value of orders expected to be placed
against the Federal Supply Schedules, and to report accomplishments against
these goals.
For orders exceeding the micropurchase threshold, FAR 8.404
requires agencies to consider the catalogs/pricelists of at least three schedule
contractors or consider reasonably available information by using the GSA
Advantage!ä on-line
shopping service (www.fss.gsa.gov).
The catalogs/pricelists, GSA Advantage!ä
and the Federal Supply Service Home Page (www.fss.gsa.gov)
contain information on a broad array of products and services offered by small
business concerns.
This information should be used as a tool to
assist ordering activities in meeting or exceeding established small business
goals. It should also be used as a tool to assist in including small, small
disadvantaged, and women-owned small businesses among those considered when
selecting pricelists for a best value determination.
For orders exceeding the micropurchase threshold,
customers are to give preference to small business concerns when two or more
items at the same delivered price will satisfy their requirement.

1.
Awarded Special Item Number(s).
Special Item No. 132-51 Information Technology Professional
Services.
2.
Maximum Order.
The maximum dollar value per order will be $500,000 for all
IT Professional Services.
3. Minimum Order.
The minimum dollar value of orders to be issued is $100.00
4. Geographic Scope of Contract.
The Geographic Scope of the Contract includes the 48
Contiguous states, the District of Columbia, Hawaii, Alaska, and the
Commonwealth of Puerto Rico.
5.
Point(s) of Production
N/A
6. Discount from List Prices or Statement of Net Price
None
7. Quantity Discount
N/A
8. Prompt Payment Terms
N/A
9. Government Purchase Cards
-
Government Purchase Cards are accepted below the micro purchase
threshold.
-
Government Purchase Cards are not accepted above
the micro purchase threshold. In addition, bank account information for
wire transfer payments will be shown on the invoice..
10. Foreign Items
N/A
11. Time of Delivery
a. Normal Delivery:
30 days
b. Expedited Delivery Times: To be negotiated on a case
by case basis
c. Overnight and 2-Day Delivery Times. Since only
Information Technology Professional Services are being offered on this
contract, overnight and 2-day deliveries are not applicable. However, SESI will negotiate when urgency dictates an early start-up of services.
d. Urgent Requirements. When the Federal Supply Schedule
contract delivery period does not meet the bona fide urgent delivery
requirements of an ordering agency, agencies are encouraged, if time permits,
to contact SESI for the purpose of obtaining accelerated delivery. SESI shall reply to the inquiry within 3 workdays after receipt.
(Telephonic replies shall be confirmed by SESI in writing.) If SESI offers an accelerated delivery time acceptable to the ordering agency, any
order(s) placed pursuant to the agreed upon accelerated delivery time frame
shall be delivered within this shorter delivery time and in accordance with
all other terms and conditions of the contract.
12.
FOB Point(s).
N/A
13. Ordering Address and Payment Information.
Systems Engineering
Solutions, Inc.
2301 Gallows Road
Suite 200
Dunn Loring, Virginia
22027
Below are the telephone number(s) that can be used by
ordering agencies to obtain technical and/or ordering assistance.
Virginia
Office
703-849-8495
14. Payment Address
SESI
2301 Gallows Road
Suite 200
Dunn Loring, VA 22027
15.
Contractor Commitments, Warranties and Representations.
a. For the purpose of this contract, commitments,
warranties and representations include, in addition to those agreed to for
the entire schedule contract:
(1) Time of delivery/installation quotations for
individual orders;
(2) Technical representations and/or warranties of
products concerning performance, total system performance and/or
configuration, physical, design and/or functional characteristics and
capabilities of a product/equipment/ service/software package submitted
in response to requirements which result in orders under this schedule
contract.
(3) Any representations and/or warranties concerning
the products made in any literature, description, drawings and/or
specifications furnished by SESI.
b. The above is not intended to enlarge the scope of
this schedule contract for individual orders. Terms and conditions of any
orders are limited strictly to those specified in the schedule contract
and pricelist and agreed to by GSA.
16.
Export Packing Charges
N/A
17. Terms and Conditions of Government Purchase Card
Acceptance.
N/A
18. Terms and Conditions of Rental, Maintenance and Repair
N/A
19. Terms and Conditions of Installation.
N/A
20. Terms and Conditions of Services
Specific
terms and conditions for SIN 132-51 Services are described in the subsequent
section.
In accordance with FAR 8.404:
[NOTE: Special ordering procedures have been
established for Special Item Numbers (SINs) 132-51 IT Professional Services
and 132-52 EC Services; refer to the terms and conditions for those SINs.]
Orders placed pursuant to a Multiple Award Schedule (MAS),
using the procedures in FAR 8.404, are considered to be issued pursuant to
full and open competition. Therefore, when placing orders under Federal Supply
Schedules, ordering offices need not seek further competition, synopsize the
requirement, make a separate determination of fair and reasonable pricing, or
consider small business set-asides in accordance with subpart 19.5. GSA has
already determined the prices or items under schedule contracts to be fair and
reasonable. By placing an order against a schedule using the procedures
outlined below, the ordering office has concluded that the order represents
the best value and results in the lowest overall cost alternative (considering
price, special features, administrative costs, etc.) to meet the Government's
needs.
a. Orders placed at or below the micro-purchase threshold. Ordering
offices can place orders at or below the micro-purchase threshold with any
Federal Supply Schedule Contractor.
b. Orders exceeding the micro-purchase threshold but not
exceeding the maximum order threshold. Orders should be placed with the
Schedule Contractor that can provide the supply or service that represents the
best value. Before placing an order, ordering offices should consider
reasonably available information about the supply or service offered under MAS
contracts by using the "GSA Advantage!" on-line shopping service, or
by reviewing the catalogs/pricelists of at least three Schedule Contractors
and selecting the delivery and other options available under the schedule that
meets the agency's needs. in selecting the supply or service representing the
best value, the ordering office may consider--
(1) Special features of the supply or service that are
required in effective program performance and that are not provided by a
comparable supply or service;
(2) Trade-in considerations;
(3) Probable life of the item selected as compared with
that of a comparable item;
(4) Warranty considerations;
(5) Maintenance availability;
(6) Past performance; and
(7) Environmental and energy efficiency considerations.
c. Orders exceeding the maximum order threshold. Each
schedule contract has an established maximum order threshold. This threshold
represents the point where it is advantageous for the ordering office to seek
a price reduction. in addition to following the procedures in paragraph b,
above, and before placing an order that exceeds the maximum order threshold,
ordering offices shall--
(1) Review additional Schedule Contractors'
catalogs/pricelists or use the "GSA Advantage!" on-line shopping
service;
(2) Based upon the initial evaluation, generally seek
price reductions from the Schedule Contractor(s) appearing to provide the
best value (considering price and other factors); and
(3) After price reductions have been sought, place the
order with the Schedule Contractor that provides the best value and
results in the lowest overall cost alternative. if further price
reductions are not offered, an order may still be placed, if the ordering
office determines that it is appropriate.
NOTE: For Orders exceeding the maximum order
threshold, SESI may:
(1) offer a new lower price for this requirement
(the Price Reduction clause is not applicable to orders placed over
the Maximum Order in FAR 52.216-19.)
(2) offer the lowest price available under the
contract; or
(3) decline the order, orders must be returned in
accordance with FAR 52.216-19.
d. Blanket purchase agreements (BPAs). The
establishment of Federal Supply Schedule BPAs is permitted when following the
ordering procedures in FAR 8.404. All schedule contracts contain BPA
provisions. Ordering offices may use BPAs to establish accounts with
Contractors to fill recurring requirements. BPAs should address the frequency
of ordering and invoicing, discounts, and delivery locations and times.
Federal Acquisition Regulation (FAR) 13.201 (a) defines
Blanket Purchase Agreements (BPAs) as "...a simplified method of filling
anticipated repetitive needs for supplies or services by establishing 'charge
accounts' with qualified sources of supply." The use of Blanket Purchase
Agreements under the Federal Supply Schedule Program is authorized in
accordance with FAR 13.202 (c) (3), which reads, in part, as follows:
"BPAs may be established with Federal Supply Schedule
Contractors, if not inconsistent with the terms of the applicable schedule
contract."
Federal Supply Schedule contracts contain BPA provisions to
enable schedule users to maximize their administrative and purchasing savings.
This feature permits schedule users to set up "accounts" with
Schedule Contractors to fill recurring requirements. These accounts establish
a period for the BPA and generally address issues such as the frequency of
ordering and invoicing, authorized callers, discounts, delivery locations and
times. Agencies may qualify for the best quantity/volume discounts available
under the contract, based on the potential volume of business that may be
generated through such an agreement, regardless of the size of the individual
orders. In addition, agencies may be able to secure a discount higher than
that available in the contract based on the aggregate volume of business
possible under a BPA. Finally, Contractors may be open to a progressive type
of discounting where the discount would increase once the sales accumulated
under the BPA reach certain prescribed levels. Use of a BPA may be
particularly useful with the new Maximum Order feature. See the Suggested
Format, contained in this Schedule Pricelist, for customers to consider when
using this purchasing tool.
e. Price reductions. In addition to the circumstances
outlined in paragraph c, above, there may be instances when ordering offices
will find it advantageous to request a price reduction. For example, when the
ordering office finds a schedule supply or service elsewhere at a lower price
or when a BPA is being established to fill recurring requirements, requesting
a price reduction could be advantageous. The potential volume of orders under
these agreements, regardless of the size of the individual order, may offer
the ordering office the opportunity to secure greater discounts. Schedule
Contractors are not required to pass on to all schedule users a price
reduction extended only to an individual agency for a specific order.
f. Small business. For orders exceeding the
micro-purchase threshold, ordering offices should give preference to the items
of small business concerns when two or more items at the same delivered price
will satisfy the requirement.
g. Documentation. Orders should be documented, at a
minimum, by identifying the Contractor the item was purchased from, the item
purchased, and the amount paid. If an agency requirement in excess of the
micro-purchase threshold is defined so as to require a particular brand name,
product, or feature of a product peculiar to one manufacturer, thereby
precluding consideration of a product manufactured by another company, the
ordering office shall include an explanation in the file as to why the
particular brand name, product, or feature is essential to satisfy the agencys
needs.
h.
Security Requirements. In the event security requirements are
necessary, the ordering activities may incorporate, in their delivery
order(s), a security clause in accordance with current laws, regulations, and
individual agency policy; however, the burden of administering the security
requirements shall be with the ordering agency. If any costs are incurred as a
result of the inclusion of security requirements, such costs will not exceed
ten percent (10%) or $100,000, of the total dollar value of the order,
whichever is lesser.
i.
Contract Administration For Ordering Offices. Any ordering office,
with respect to any one or more delivery orders placed by it under this
contract, may exercise the same rights of termination as might the GSA
Contracting Officer under provisions of FAR 52.212-4, paragraphs (1)
Termination for the Governments convenience, and (m) Termination for Cause
(See C.1.).
j.
GSA Advantage! The GSA Advantage! is an on-line, interactive
electronic information and ordering system that provides on-line access to
vendors' schedule prices with ordering information. GSA Advantage! Will allow
the user to perform various searches across all contracts including, but not
limited to:
(1) Manufacturer;
(2) Manufacturer's Part Number; and
(3) Product category(ies).
k.
Purchase of Incidental, Non-Schedule Items. For administrative
convenience, open market (non-contract) items may be added to a Federal Supply
Schedule Blanket Purchase Agreement (BPA) or an individual order, provided
that the items are clearly labeled as such on the order, all applicable
regulations have been followed, and price reasonableness has been determined
by the ordering activity for the open market (non-contract) items.
l.
Contractor Team Arrangements. Federal Supply Schedule Contractors may
use "Contractor Team Arrangements" (see FAR 9.6) to provide
solutions when responding to a customer agency requirements. The policy and
procedures outlined in this part will provide more flexibility and allow
innovative acquisition methods when using the Federal Supply Schedules. See
the additional information regarding Contractor Team Arrangements in this
Schedule Pricelist.
21. List of Service and Distribution Points
N/A
22. List of Participating Dealers
N/A
23. Preventive Maintenance
N/A
24.
Year 2000 (Y2K)
"Year 2000 compliant," as used in this part,
means, with respect to information technology, that the information technology
accurately processes date/time data, (including, but not limited to,
calculating, comparing, and sequencing) from, into, and between the twentieth
and twenty-first centuries, and the years 1999 and 2000 and leap year
calculations, to the extent that other information technology, used in
combination with the information technology being acquired, properly exchanges
date/time data with it.
(a) All currently awarded products that are not Year 2000
compliant must be deleted from this contract no later than December 31, 1999.
(b) Any contract modifications, adding new items under
clause 552.243-72, Modifications (Multiple Award Schedule), must meet the
warranty requirement in paragraph c, below.
(c) SESI warrants that each hardware, software,
and firmware product delivered under this contract shall be able to accurately
process date data (including, but not limited to, calculating, comparing, and
sequencing) from, into, and between the twentieth and twenty-first centuries,
including leap year calculations, when used in accordance with the product
documentation provided by SESI, provided that all listed or unlisted
products (e.g. hardware, software, firmware) used in combination with such
listed product properly exchange date data with it. If the contract requires
that specific listed products must perform as a system in accordance with the
foregoing warranty, then that warranty shall apply to those listed products as
a system. The duration of this warranty and the remedies available to the
Government for breach of this warranty shall be as defined in, and subject to,
the terms and limitations of SESIs standard commercial warranty or
warranties contained in this contract, provided that notwithstanding any
provision to the contrary in such commercial warranty or warranties, The
remedies available to the Government under this warranty shall include repair
or replacement of any listed product whose non-compliance is discovered and
made known to SESI in writing within ninety (90) days after acceptance.
Nothing in this warranty shall be construed to limit any rights or remedies
the Government may otherwise have under this contract with respect to defects
other than Year 2000 performance.
25. Environmental Attributes
N/A
26. Data Universal Number System (DUNS) Number
60-544-8265
27. Central Contractor Registration (CCR) Database
To receive orders from the Department of Defense (DoD)
contractors must be registered in the DoD CCR database. The CCR database is
DoDs primary repository for contractor information required for the conduct
of business with DoD. This requirement does not apply to purchases made with a
Government-wide commercial purchase card. (Refer to clause I-FSS-600,
Contractor Price Lists, for additional information regarding CCR.)
Systems Engineering Solutions, Inc. is registered in the CCR.
28. Statistical Data for Government Ordering Office
Completion of Standard Form 279.
Block 9: G. Order/Modification Under Federal Schedule
Block 16: Contractor Establishment Code (DUNS): 60-544-8265
Block 30: Type of Contractor - C
A. Small Business
B. Other Small Business
C. Large Business
G. Other Nonprofit Organization
L. Foreign Contractor
Block 31: Woman-Owned Small Business - No
Block 34: RESERVED
Block 36: SESI's Taxpayer Identification Number
(TIN): 54-1430757
4a. CAGE Code: OFBR7
Terms and Conditions
Applicable to Information Technology (IT) Professional
Services (Special Item 132-51)
1.
SCOPE
a. The prices, terms and conditions stated under Special Item
Number 132-51 Information Technology Professional Services apply exclusively to
IT Services within the scope of this Information Technology Schedule.
b. SESI shall provide services at the Contractors
facility and/or at the Government location, as agreed to by SESI and the
ordering office.
2.
ORDERING PROCEDURES
a. Procedures for IT professional services priced on GSA
schedule at hourly rates.
(1) FAR 8.402 contemplates that GSA may occasionally find it
necessary to establish special ordering procedures for individual Federal Supply
Schedules or for some Special Item Numbers (SINs) within a Schedule. GSA has
established special ordering procedures for IT professional services (SIN
132-51) that are priced on schedule at hourly rates. These special ordering
procedures which are outlined herein take precedence over the procedures in FAR
8.404.
(2) The GSA has determined that the rates for IT professional
services contained in this pricelist are fair and reasonable. However, the
ordering office using this contract is responsible for considering the level of
effort and mix of labor proposed to perform a specific task being ordered and
for making a determination that the total firm-fixed price or ceiling price is
fair and reasonable.
(3) When ordering IT professional services ordering offices
shall
(i) Prepare a Request for Quotation:
(A) A performance-based statement of work that outlines, at a
minimum, the work to be performed, location of work, period of performance,
deliverable schedule, applicable standards, acceptance criteria, and any special
requirements (i.e., security clearances, travel, special knowledge, etc.) should
be prepared.
(B) A request for quotation should be prepared which includes
the performance-based statement of work and requests the contractors submit
either a firm-fixed price or a ceiling price to provide the services outlined in
the statement of work. A firm-fixed price order shall be requested, unless the
ordering office makes a determination that it is not possible at the time of
placing the order to estimate accurately the extent or duration of the work or
to anticipate cost with any reasonable degree of confidence. When such a
determination is made, a labor hour or time-and-materials proposal may be
requested. The firm-fixed price shall be based on the hourly rates in the
schedule contract and shall consider the mix of labor categories and level of
effort required to perform the services described in the statement of work. The
firm-fixed price of the order should also include any travel costs or other
incidental costs related to performance of the services ordered, unless the
order provides for reimbursement of travel costs at the rates provided in the
Federal Travel or Joint Travel Regulations. A ceiling price must be established
for labor hour and time and material orders.
(C) The request for quotation may request the contractors, if
necessary or appropriate, submit a project plan for performing the task and
information on the contractors experience and/or past performance performing
similar tasks.
(D) The request for quotation shall notify the contractors
what basis will be used for selecting the contractor to receive the order. The
notice shall include the basis for determining whether the contractors are
technically qualified and provide an explanation regarding the intended use of
any experience and/or past performance information in determining technical
acceptability of responses. If consideration will be limited to schedule
contractors who are small business concerns as permitted by paragraph (ii)(A)
below, the request for quotations shall notify the contractors that will be the
case.
(ii) Transmit the Request for quotation to Contractors:
(A) Based upon an initial evaluation of catalogs and
pricelists, the ordering office should identify the contractors that appear to
offer the best value (considering the scope of services offered, hourly rates
and other factors such as contractors locations, as appropriate). When buying
IT professional services under SIN 132-51 ONLY, the ordering office, at its
discretion, may limit consideration to those schedule contractors that are small
business concerns. This limitation is not applicable when buying supplies and/or
services under other SINs as well as SIN 132-51. The limitation may only be used
when at least three (3) small businesses that appear to offer services that will
meet the agencys needs are available, if the order is estimated to exceed the
micro-purchase threshold.
(B) The request for quotation should be to three (3)
contractors if the proposed order is estimated to exceed the micro-purchase
threshold, but not to exceed the maximum order threshold. For proposed orders
exceeding the maximum order threshold, the request for quotation should be
provided to additional contractors that offer services that will meet the agencys
needs. Ordering offices should strive to minimize the contractors costs
associated with responding to requests for proposals for specific orders.
Requests should be tailored to the minimum level necessary for adequate
evaluation and selection for order placement.
(iii) Evaluate proposals and select the contractor to
receive the order:
After responses have been evaluated against the factors
identified in the request for quotation, the order should be placed with the
schedule contractor that represents the best value and results in the lowest
overall cost alternative (considering price, special qualifications,
administrative costs, etc.) to meet the Governments needs.
(4) The establishment of Federal Supply Schedule Blanket
Purchase Agreements (BPAs) for recurring services is permitted when the
procedures outlined herein are followed. All BPAs for services must define the
services that may be ordered under the BPA, along with delivery or performance
time frames, billing procedures, etc. The potential volume of orders under BPAs,
regardless of the size of individual orders, may offer the ordering office the
opportunity to secure volume discounts. When establishing BPAs ordering offices
shall
(i) Inform contractors in the request for quotation (based on
the agencys requirement) if a single BPA or multiple BPAs will be
established, and indicate the basis that will be used for selecting the
contractors to be awarded the BPAs.
(A) SINGLE BPA: Generally, a single BPA should be
established when the ordering office can define the tasks to be ordered under
the BPA and establish a firm-fixed price or ceiling price for individual tasks
or services to be ordered. When this occurs, authorized users may place the
order directly under the established BPA when the need for service arises. The
schedule contractor that represents the best value and results in the lowest
overall cost alternative to meet the agency's needs should be awarded the BPA.
(B) MULTIPLE BPAs: When the ordering office determines
multiple BPAs are needed to meet its requirements, the ordering office should
determine which contractors can meet any technical qualifications before
establishing the BPAs. When multiple BPAs are established, the authorized users
must follow the procedure in (3)(ii)(B) above, and then place the order with the
schedule contractor that represents the best value and results in the lowest
overall cost alternative to meet the agencys needs.
(ii) Review BPAs periodically. Such reviews shall be
conducted at least annually. The purpose of the review is to determine whether
the BPA still represents the best value (considering price, special
qualifications, etc.) and results in the lowest overall cost alternative to meet
the agencys needs.
(5) The ordering office should give preference to small
business concerns when two or more contractors can provide the services at the
same firm-fixed price or ceiling price.
(6) When the ordering offices requirement involves both
products as well as IT professional services, the ordering office should total
the prices for the products and the firm-fixed price for the services and select
the contractor that represents the greatest value in terms of meeting the agencys
total needs.
(7) The ordering office, at a minimum, should document orders
by identifying the contractor the services were purchased from, the services
purchased, and the amount paid. If other than a firm-fixed price order is
placed, such documentation should include the basis for the determination to use
a labor-hour or time-and-materials order. For agency requirements in excess of
the micro-purchase threshold, the order file should document the evaluation of
schedule contractors proposals that formed the basis for the selection of the
contractor that received the order and the rationale for any trade-offs made in
making the selection.
b. Ordering Procedures for other services available on
schedule at fixed prices for specifically defined services or tasks.
Orders placed pursuant to a Multiple Award Schedule (MAS),
using the procedures in FAR 8.404, are considered to be issued pursuant to full
and open competition. Therefore, when placing orders under Federal Supply
Schedules, ordering offices need not seek further competition, synopsize the
requirement, make a separate determination of fair and reasonable pricing, or
consider small business set-asides in accordance with subpart 19.5. GSA has
already determined the prices of items under schedule contracts to be fair and
reasonable. By placing an order against a schedule using the procedures outlined
below, the ordering office has concluded that the order represents the best
value and results in the lowest overall cost alternative (considering price,
special features, administrative costs, etc.) to meet the Governments needs.
(1) Orders placed at or below the micro-purchase threshold.
Ordering offices can place orders at or below the micro-purchase threshold with
any Federal Supply Schedule Contractor.
(2) Orders exceeding the micro-purchase threshold but not
exceeding the maximum order threshold. Orders should be placed with
the Schedule Contractor that can provide the supply or service that represents
the best value. Before placing an order, ordering offices should consider
reasonably available information about the service offered under MAS contracts
by using the "GSA Advantage!" on-line shopping service, or by
reviewing the catalogs/pricelists of at least three Schedule Contractors and
selecting the delivery and other options available under the schedule that meets
the agencys needs. In selecting the service representing the best value, the
ordering office may consider (i) special features of the service that are
required in effective program performance and that are not provided by a
comparable service; and (ii) past performance.
(3) Orders exceeding the maximum order threshold. Each
schedule contract has an established maximum order threshold. This threshold
represents the point where it is advantageous for the ordering office to seek a
price reduction. In addition to following the procedures in paragraph b, above,
and before placing an order that exceeds the maximum order threshold, ordering
offices shall--
(i) Review additional Schedule Contractors
catalogs/pricelists or use the "GSA Advantage!" on-line shopping
service;
(ii) Based upon the initial evaluation, generally seek price
reductions from the Schedule Contractor(s) appearing to provide the best value
(considering price and other factors); and
(iii) After price reductions have been sought, place the
order with the Schedule Contractor that provides the best value and results in
the lowest overall cost alternative. If further price reductions are not
offered, an order may still be placed, if the ordering office determines that it
is appropriate.
NOTE: For orders exceeding the maximum order
threshold, SESI may:
(A) Offer a new lower price for this requirement (the
Price Reductions clause is not applicable to orders placed over the maximum
order in FAR 52.216-19 Order Limitations);
(B) Offer the lowest price available under the contract;
or
(C) Decline the order (orders must be returned in
accordance with FAR 52.216-19).
(4) Blanket purchase agreements (BPAs). The establishment
of Federal Supply Schedule BPAs is permitted when following the ordering
procedures in FAR 8.404. All schedule contracts contain BPA provisions. Ordering
offices may use BPAs to establish accounts with Contractors to fill recurring
requirements. BPAs should address the frequency of ordering and invoicing,
discounts, and delivery locations and times.
(5) Price reductions. In addition to the
circumstances outlined in paragraph (3), above, there may be instances when
ordering offices will find it advantageous to request a price reduction. For
example, when the ordering office finds a schedule service elsewhere at a lower
price or when a BPA is being established to fill recurring requirements,
requesting a price reduction could be advantageous. The potential volume of
orders under these agreements, regardless of the size of the individual order,
may offer the ordering office the opportunity to secure greater discounts.
Schedule Contractors are not required to pass on to all schedule users a price
reduction extended only to an individual agency for a specific order.
(6) Small business. For orders exceeding the
micro-purchase threshold, ordering offices should give preference to the items
of small business concerns when two or more items at the same delivered price
will satisfy the requirement.
(7) Documentation. Orders should be documented, at a
minimum, by identifying the Contractor the item was purchased from, the item
purchased, and the amount paid. If an agency requirement in excess of the
micro-purchase threshold is defined so as to require a particular brand name,
product, or feature of a product peculiar to one manufacturer, thereby
precluding consideration of a product manufactured by another company, the
ordering office shall include an explanation in the file as to why the
particular brand name, product, or feature is essential to satisfy the agencys
needs.
3.
ORDER
a. Agencies may use written orders, EDI orders, blanket
purchase agreements, individual purchase orders, or task orders for ordering
services under this contract. Blanket Purchase Agreements shall not extend
beyond the end of the contract period; all services and delivery shall be made
and the contract terms and conditions shall continue in effect until the
completion of the order. Orders for tasks which extend beyond the fiscal year
for which funds are available shall include FAR 52.232-19 Availability of Funds
for the Next Fiscal Year. The purchase order shall specify the availability of
funds and the period for which funds are available.
b. All task orders are subject to the terms and conditions of
the contract. In the event of conflict between a task order and the contract,
the contract will take precedence.
4.
PERFORMANCE OF SERVICES
a. SESI shall commence performance of services on
the date agreed to by SESI and the ordering office.
b. SESI agrees to render services only during normal
working hours, unless otherwise agreed to by SESI and the ordering office.
c. The Agency should include the criteria for satisfactory
completion for each task in the Statement of Work or Delivery Order. Services
shall be completed in a good and workmanlike manner.
d. Any Contractor travel required in the performance of IT/EC
Services must comply with the Federal Travel Regulation or Joint Travel
Regulations, as applicable, in effect on the date(s) the travel is performed.
Established Federal Government per diem rates will apply to all Contractor
travel. Contractors cannot use GSA city pair contracts.
5.
INSPECTION OF SERVICES
The Inspection of ServicesFixed Price (AUG 1996) clause at
FAR 52.246-4 applies to firm-fixed price orders placed under this contract. The
InspectionTime-and-Materials and Labor-Hour (JAN 1986) clause at FAR 52.246-6
applies to time-and-materials and labor-hour orders placed under this contract.
6.
RESPONSIBILITIES OF THE CONTRACTOR
SESI
shall comply with all laws, ordinances, and
regulations (Federal, State, City, or otherwise) covering work of this
character.
7.
RESPONSIBILITIES OF THE GOVERNMENT
Subject to security regulations, the ordering office shall
permit Contractor access to all facilities necessary to perform the requisite
IT/EC Services.
8.
INDEPENDENT CONTRACTOR
All IT/EC Services performed by SESI under the
terms of this contract shall be as an independent Contractor, and not as an
agent or employee of the Government.
9.
ORGANIZATIONAL CONFLICTS OF INTEREST
a. Definitions.
"Contractor" means the person, firm, unincorporated
association, joint venture, partnership, or corporation that is a party to this
contract.
"Contractor and its affiliates" and
"Contractor or its affiliates" refers to the Contractor, its chief
executives, directors, officers, subsidiaries, affiliates, subcontractors at any
tier, and consultants and any joint venture involving the Contractor, any entity
into or with which SESI subsequently merges or affiliates, or any
other successor or assignee of the Contractor.
An "Organizational conflict of interest" exists
when the nature of the work to be performed under a proposed Government
contract, without some restriction on activities by SESI and its
affiliates, may either (i) result in an unfair competitive advantage to SESI or its affiliates or (ii) impair the Contractors or its affiliates
objectivity in performing contract work.
b. To avoid an organizational or financial conflict of
interest and to avoid prejudicing the best interests of the Government, ordering
offices may place restrictions on the Contractors, its affiliates, chief
executives, directors, subsidiaries and subcontractors at any tier when placing
orders against schedule contracts. Such restrictions shall be consistent with
FAR 9.505 and shall be designed to avoid, neutralize, or mitigate organizational
conflicts of interest that might otherwise exist in situations related to
individual orders placed against the schedule contract. Examples of situations,
which may require restrictions, are provided at FAR 9.508.
10.
INVOICES
The Contractor, upon completion of the work ordered, shall
submit invoices for IT/EC services. Progress payments may be authorized by the
ordering office on individual orders if appropriate. Progress payments shall be
based upon completion of defined milestones or interim products. Invoices shall
be submitted monthly for recurring services performed during the preceding
month.
11.
PAYMENTS
For firm-fixed price orders the Government shall pay the
Contractor, upon submission of proper invoices or vouchers, the prices
stipulated in this contract for service rendered and accepted. Progress payments
shall be made only when authorized by the order. For time-and-materials orders,
the Payments under Time-and-Materials and Labor-Hour Contracts (Alternate I (APR
1984)) at FAR 52.232-7 applies to time-and-materials orders placed under this
contract. For labor-hour orders, the Payment under Time-and-Materials and
Labor-Hour Contracts (FEB 1997) (Alternate II (JAN 1986)) at FAR 52.232-7
applies to labor-hour orders placed under this contract.
12.
RESUMES
Resumes shall be provided to the GSA Contracting Officer or
the user agency upon request.
13.
INCIDENTAL SUPPORT COSTS
Incidental support costs are available outside the scope of
this contract. The costs will be negotiated separately with the ordering agency
in accordance with the guidelines set forth in the FAR.
14.
APPROVAL OF SUBCONTRACTS
The ordering activity may require that SESI receive, from
the ordering activity's Contracting Officer, written consent before placing any
subcontract for furnishing any of the work called for in a task order.
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